Google smarts: 5 methods to get extra out of Gmail, Maps, Calendar, and Docs
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Suppose Large Tech, and I wager Google involves thoughts. They management our inboxes, calendars, doc storage, cloud storage, routes, and extra. Most of their merchandise are free to make use of, which suggests you’re the product they’re promoting.
You’ve gotten choices. Faucet or click on right here for my checklist of engines like google that higher defend your privateness.
We put up with Google monitoring as a result of these providers are free and extremely simple to make use of. Hey, in the event you’re in Google’s ecosystem, you may as effectively get probably the most out of it. Listed here are 5 methods to do this.
5 WAYS TECH CAN HELP YOU FEEL SAFER AT HOME
1. An answer to your packed inbox
Among the finest privateness options constructed proper into Gmail is spam safety. I’m not speaking a couple of junk folder. This tip is even higher.
You may create a brand new e-mail deal with, referred to as an alias, with none particular set-up. All it’s important to do is add a plus signal and a phrase after your username to your e-mail deal with, like this: “email@example.com.”
A useful use is tying your recurring subscription providers to 1 alias, like this: “firstname.lastname@example.org.” You should utilize this trick for e-mail newsletters, correspondence with associates, neighborhood affiliation data, or anything you possibly can assume up.
Professional-tip: That is additionally a superb strategy to see if an organization is promoting or leasing your e-mail deal with. For those who discover a message you did not signal as much as obtain, see which of your e-mail addresses it got here to.
Go additional: To make aliases really helpful, it’s good to filter them into their very own designated spots in your inbox. Faucet or click on right here and scroll to No. 2 for instructions.
2. Share your emails with out gifting away the password
Don’t share your e-mail password with anybody. Interval. However you possibly can share an inbox with somebody. In sure conditions, it really works rather well.
Say you run a small enterprise and need a number of folks to have entry to the customer support e-mail. Or possibly somebody in your loved ones is sick or simply getting older and desires assist managing their emails. They’ll share their inbox with you.
So as to add a delegate:
Open Gmail in your laptop and click on Settings > See all settings > Accounts and Import or Account > Add one other account.
Enter the e-mail deal with of your delegate and hit Subsequent Step > Ship e-mail to grant entry.
If you grant somebody entry to your Gmail account, they’ll kind emails with filters, archive emails, and use labels to prepare emails. They’ll additionally ship, learn, and delete e-mail messages.
Professional tip: One other good use for sharing an inbox is in case you have an e-mail deal with in your dwelling the place you ship all of your payments. Share that together with your partner. Faucet or click on for the rationale each dwelling ought to have its personal e-mail deal with.
Go additional: Checking a number of completely different e-mail accounts generally is a ache. Faucet or click on right here for steps to ahead all of your mail to 1 place.
3. This Google shortcut saves a lot time
Creating a brand new Google Calendar invite takes time. You must open your calendar, then click on a number of buttons. There’s a a lot simpler approach: “cal.new.” Severely, attempt typing that into your browser’s URL bar with out the quotes. Simply be sure you are logged into your Google account.
Like magic, a brand new calendar invite will pop up, prepared so that you can fill out.
This works with plenty of different Google providers, too. You may open a Google Doc by typing in “doc.new” or a Google Preserve reminder by typing “be aware.new.”
You should utilize any of the next shortcuts for every software:
Google Docs: doc.new, docs.new, doc.new
Google Sheets: spreadsheet.new, sheets.new, sheet.new
Google Slides: presentation.new, slides.new, slide.new
Google Types: varieties.new, kind.new
Google Preserve: preserve.new, notes.new, be aware.new
Google Calendar: assembly.new, cal.new
Google Assembly: meet.new
Professional tip: One of many easiest methods to prepare your Google Drive folders is by color-coding them, which is surprisingly easy. Open your Google Drive and right-click on the folder you wish to change. Click on Change coloration and select the colour you wish to use. Performed.
Go additional: Keyboard shortcuts are a giant timesaver. Faucet or click on for seven of my favorites, together with Ctrl + shift + V.
4. See in all places you’ve gone with Google Maps
Google Maps makes it simple to get round, however you won’t just like the stark actuality of seeing each single place you’ve been laid out on a map. Right here’s easy methods to examine your location historical past:
When logged into your Google account on a pc, open maps.google.com.
Click on on the hamburger menu within the high left nook.
When the total aspect menu is open, click on on Your timeline. This can deliver up a whole map of the place you’ve been.
Information of locations you visited will also be recalled by opening the aspect menu, clicking on Your Locations, after which clicking Visited.
Professional tip: You may preserve sure journeys out of your search historical past by switching on Incognito mode. Google Maps received’t preserve your search historical past or replace your location historical past to incorporate this location. Faucet or click on right here for the easy steps to allow it.
Go additional: You may disable location historical past altogether in the event you don’t prefer it. Faucet or click on right here to get that finished. It simply takes a minute.
5. Work offline (however it’s important to set this up forward of time)
There’s nothing like settling in to do some work on the street, then realizing you don’t have web. The excellent news is you possibly can learn, reply to, and search your Gmail inbox even while you don’t have an web connection.
Observe: Emails received’t truly be despatched till you’ve got a connection once more, and you’ll not obtain new emails till you’re linked to the web. Consider this as queuing up all of your responses.
Open Gmail, then click on the Settings cog. Select See all settings.
Click on the tab that claims Offline, and examine the field to allow offline mail.
Professional tip: You may schedule emails to exit precisely while you need them to. Faucet or click on right here and scroll to No. 8 for steps on easy methods to schedule. It’s simple. I exploit this on a regular basis.
Go additional: You may as well work in Google Drive offline. Get the steps right here. Ensure you set this up earlier than you want it.
ARE HACKERS IN YOUR PHONE? HERE’S HOW TO FIND OUT
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